| Michigan Emergency Management Association,
Inc.
CONSTITUTION & BY-LAWS “Progress thru Unity”
MICHIGAN EMERGENCY MANAGEMENT ASSOCIATION, INC.
CONSTITUTION (Revision Oct. 3, 2005)
ARTICLE I
NAME OF THE ORGANIZATION AND DEFINITION OF AREAS
Section 1. The name of the organization shall be the Michigan
Emergency Management Association, Inc., a non-profit organization.
Section 2. Definition of Areas
Areas as used in the Constitution and By-Laws shall be defined as the
districts established by the Michigan State Police.
ARTICLE II
PURPOSES OF THE ASSOCIATION
Section 1. Broad Objectives
a. To support and enhance emergency management in the State of
Michigan by representing emergency management at the local, state and
federal level;
b. To promote emergency management program standards;
c. To encourage sound legislation supporting mitigation,
preparedness, response and recovery issues; and
d. To develop unity among emergency management professionals.
Section 2. Specific Purposes
Within these broad objectives, the Michigan Emergency Management
Association has as its purposes:
a. To maintain an effective and coordinated liaison between local
emergency management programs and the State and Federal Governments.
b. To assemble information from local emergency management programs
concerning their common experience and, in order to improve the
professional stature of all emergency management programs, to
disseminate such information to the members and to the State and Federal
Governments.
c. To act as a representative to express legislative concerns of
individuals and entities with emergency management responsibilities.
d. To develop and build productive working relationships with
industrial, commercial, and educational organizations and local
emergency management programs.
e. To provide educational opportunities for emergency management
professionals.
ARTICLE III
MEMBERSHIP (Deleted Section 2 & 3 & 5. Deleted Corporate Membership.)
Section 1. Active Membership
Any person responsible for or assisting in, directing, planning,
administrating or coordinating the activities of emergency preparedness
for the federal, state, county, city, township, or village government in
the State of Michigan or any other jurisdiction in the United States, or
employee(s) of any firm, business, corporation or utility company with
an interest in or responsibility for emergency preparedness shall be
eligible for Active Membership.
The rights and duties of membership shall be exercised by an Active
Member or only through a representative designated for this purpose by
the active member, provided that the person designated as the
representative of an Active Member shall be a planner, director,
administrator coordinator or other official responsible for emergency
preparedness within the Active Member’s purview.
Section 2. Life Membership
a. All past presidents, after serving their term of office, shall by
virtue of their accomplishments be accorded Life Membership in the
Association.
b. Life Membership in the Association shall be accorded to each
Emergency Management Director/Coordinator/Administrator who has been
continuously, for fifteen (15) years, the designated representative of
the member political subdivision as set forth in Article III, Section 1,
and providing further that the Director/(Coordinator/ or Administrator)
is no longer associated with the political subdivision in that capacity
or any other capacity which would make him/her eligible for Active
Membership.
Section 3. Voting
Active members and Life members shall be entitled to vote at regular
and special membership meetings. ARTICLE IV
OFFICERS, THEIR ELECTION AND THEIR DUTIES
Section 1. Officers and their Election
Officers shall be elected from the active membership.
The Officers of this Association shall be President, First
Vice-President, Second Vice-President, Third Vice-President, Treasurer,
and Legislative Liaison. Officers, with the exception of the Treasurer
and the Legislative Liaison, shall be elected by absentee ballot at the
Annual Meeting and they shall serve until January 1 of the following
year . The Treasurer shall be elected bi-annually at the annual meeting
and shall serve until January 1 of the second year following his/her
election. The Legislative Liaison shall be elected every third year at
the annual meeting and shall serve until January 1 of the third year
following his/her election.
Section 2. Duties of the President.
The duties of the President shall be: To conduct the affairs of the
Association; to preside at all Board of Directors and general membership
meetings; and to perform such other duties as may be required in the
Constitution or by the Board of Directors.
Section 3. Duties of the First Vice-President
The First Vice-President shall perform the duties of the President in
the absence of the President and perform such other duties as are
designated by the President.
Section 4. Duties of the Second Vice-President
The Second Vice-President shall perform the duties of the First Vice
President in the absence of the First Vice-President and perform such
other duties as are designated by the President.
Section 5. Duties of the Third Vice-President
The Third Vice-President shall perform the duties of the Second
Vice-President in the absence of the Second Vice-President and perform
such other duties as are designated by the President.
Section 6. Duties of the Treasurer
The duties of the Treasurer shall be to receive, collect, safely keep
and disburse, under the direction of the Board of Directors, all funds
of the Association and maintain record of receipts and disbursements as
required. The Treasurer shall obtain and maintain a security bond, at
the expense of the Association, in such amount as may be required by the
Board of Directors. The Treasurer shall maintain a current and accurate
list of all Association memberships.
Section 7. Duties of Legislative Liaison
The duties of the Legislative Liaison shall be to gather information
on proposed and/or existing legislation impacting emergency management.
A legislative activities report shall be provided at each meeting of the
Board of Directors.
Section 8. Voting Privileges (Changed wording to “or any other
purpose that the board deems necessary).
Each Active Member and Life Member shall have the privilege of
electing the Officers of this Association at the Annual Meeting, or any
Special Meeting called by the Board of Directors for that purpose or any
other purpose that the Board deems necessary.
Section 9. Filling Vacancies
In the event any Officer of the Association ceases to be an Active
Member, as defined in Article III, or otherwise is deemed unable or
unavailable to perform the duties of his/her office, the Board of
Directors shall declare that office vacant. If any vacancy occurs in the
office of President, the First Vice-President, or Second Vice-President,
that vacancy shall be filled by succession. When a vacancy occurs in the
office of Third Vice-President, Treasurer, District Liaison, or
Legislative Liaison the President, with the approval of the Board of
Directors, shall fill such vacancy by appointment from the eligible
Active Membership of the Association. Such appointments shall be
effective only for the balance of the current term of office.
ARTICLE V
BOARD OF DIRECTORS (Changed Sec. 2 to have secretary elected and
member of board of directors).
Section 1. There shall be a Board of Directors composed of the
President, three Vice- Presidents, Treasurer, Secretary, Legislative
Liaison, and a M.E.M.A. member (District Liaison) elected from each of
the constituted emergency management areas of the state. A
representative, elected by his/her district at the annual election,
shall serve as the Board Member of the area to which she/he belongs.
When an area’s elected representative is unable to attend a meeting of
the Board of Directors, she/he shall appoint an alternate to represent
his/her area.
Section 2. Secretary (Elected)
a. A Secretary shall be elected from the eligible membership.
b. A Vice-Secretary may be appointed by the President.
c. The duties of the Secretary shall be to keep the minutes of the
meetings of the regular membership and of the Board of Directors; have
care and custody of the books of record of the Association; countersign
all necessary papers and legal documents pertaining to this Association;
and perform such other duties as may be required by the Board of
Directors. The Vice-Secretary, if appointed, shall assist the Secretary
and perform other duties as assigned by the President.
Section 3. A Deputy Treasurer shall be appointed by the President,
and in the absence of the Treasurer, assume all duties of the Treasurer.
Section 4. Board of Directors Authority (Paragraph 2 added “or allow
voting at annual meeting”).
The Board of Directors shall be the governing body of the Association
and shall have authority to take the appropriate measures required to
accomplish the goals and objectives of the Association. The Board of
Directors shall, by issuing rules, establish a formal procedure for the
conduct of the affairs of the Association in accordance with the
provisions of the Constitution and By-Laws. Such rules shall include
membership procedure; regulations governing the budgeting, receipt,
custody, disbursement of, and accounting of Association funds; order of
business and conduct of the Annual Meeting and meetings of the Board of
Directors; and adoption and use of the official seal and insignia of the
Association.
If, in the Board’s opinion, a question must have the approval of the
Active Members, the Board of Directors may call a special meeting of the
Active Membership of the Association or allow voting at the annual
meeting.
The Board of Directors shall appoint a Registered Agent, who need not
be a member of the Association, whose principle duty will be to file the
Association’s annual corporate report with the Department of Commerce of
the State of Michigan. The appointment shall be for a minimum of five
(5) years. In the event a vacancy occurs, it shall be filled by the
Board of Directors within sixty (60) days after the vacancy occurs..
ARTICLE VI
AMENDMENTS
The Constitution may be altered or amended by two-thirds vote of the
eligible voting members present at any regular meeting or a special
meeting called for that purpose, and/or by absentee ballot received by
and counted at said annual or special meeting, provided that before a
vote shall be taken on any amendment, such amendment shall be presented
at a Board of Directors meeting prior to submission to the members.
ARTICLE VII
RULES OF ORDER
Whenever any question comes before any meeting of the Association not
specifically provided for by the Constitution and By-Laws, or rules
adopted by the Board of Directors, the presiding officers shall be
governed in their decision by he rules laid down in the current edition
of Robert’s Rules of Order; as revised.
MICHIGAN EMERGENCY MANAGEMENT ASSOCIATION, INC.
BY-LAWS (Proposed Revision Oct. 3, 2005)
ARTICLE I
DUES (Added section 1)
The annual dues for Active Members of the Association shall be Thirty
Dollars ($30.00) in U.S. currency. The Annual Dues for Corporate Members
shall be Three Hundred Dollars ($300) in U.S. currency. Annual dues
shall become payable January 1 of each year and shall be considered
delinquent after May 1 of each year. Dues paid at the annual meeting
shall be applied to the next membership year.
Section 1. Dues can be changed upon vote of the Board.
ARTICLE II
MEETINGS
Section 1. All members are welcome to attend all meetings of the
Board of Directors. The board of directors are defined in the
constitution, Article V, Section1, and shall establish meetings for the
year)
Section 2. All members, regardless of membership type, are encouraged
to attend regularly Scheduled, (board meetings,) and special membership
meetings (as published in the newsletter).
ARTICLE III
COMMITTEES
The President, with the consent of the Board of Directors, shall
establish such committees as deemed necessary to efficiently conduct the
affairs of the Association. The President shall appoint the members of
each committee so established. Each member appointed to a committee
shall serve until replaced by the President.
The President, with the approval of the Board of Directors, may
appoint members from business, industry, public and private sectors and
various organizations and individuals who are not active members,
interested in furthering emergency management, as ex-officio members of
the Board of Directors and/or of any committees established by the
President.
ARTICLE IV
OFFICER TERMS OF OFFICE
Section 1. Terms of Office
The terms of office for Officers of the Association and members of
the Board of Directors shall be one (1) year, with the exception of the
office of Treasurer and the Legislative Liaison. The office of Treasurer
shall be a two-year term. The office of the Legislative Liaison shall be
a three-year term. Section 2. Nominating Committee
A Nominating Committee shall consist of a MEMA representative from
each of the eight areas. The President, with the approval of the Board
of Directors, will appoint one of the representatives as Chairman of the
Nominating Committee. The Nominating Committee will mail to each member,
to the address on record ith the Association’s Treasurer, a nomination
form not later than July 1st of each year soliciting nominations for
each office for which an election will be held that year. The nomination
form will be due back to the Nominating Committee not later than August
1st.
The Nominating Committee will then prepare numbered election ballots
based on hose nominations to be distributed to Active Members and Life
Members prior to the Annual Meeting, and present those ballots to the
President not less than twenty (20) days prior to the Annual Meeting.
ctive Members and Life Members will receive election ballots via mail
not less than fifteen days prior to the annual meeting. Members
receiving election ballots may then vote and drop their ballots in
ballot boxes placed in (an) appropriate location(s) at the annual
meeting or may mail their ballots to the Nomination Committee such that
the ballot is received not less than five days prior to the annual
meeting. The Nominating Committee will then collect the ballots and
tally the results of the election. The Association’s Secretary and
Treasurer will be present when the votes are counted to verify the
results.
The President will then announce, prior to the end of the annual
meeting, the results of the election, at which time those new Officers
and District Liaisons will be duly sworn to their positions.
ARTICLE IV
BOARD OF DIRECTORS
Section 1. Voting Privileges
Members of the Board of Directors may vote on all matters under
consideration by the Board.
Section 2. Quorum
A simple majority of the seated members of the Board of Directors
shall constitute a quorum for the transaction of business at any meeting
of the Board of Directors. A majority shall be defined as one more than
half of the currently filled Officer and District Liaison positions on
the Board of Directors.
Section 3. Officers and District Liaisons are encouraged to attend
all regularly scheduled Board meetings. District Liaisons are expected
to appoint an alternate from the active membership to represent them in
the event they cannot make a meeting.
ARTICLE VI
REIMBURSEMENTS
Officers and Directors shall serve without compensation, except for
reimbursement of actual expenses with prior approval from the Board of
Directors.
ARTICLE VII
METHOD OF AMENDING BY-LAWS
By-Laws may be altered or amended by two-thirds vote of the eligible
voting members present at any regular meeting or special meeting called
for that purpose, provided that before a vote shall be taken on any
amendment, such amendment shall be presented at a Board of Directors
meeting prior to submission to the members.
REVISIONS
The Constitution and By-Laws, as printed in this document, are similar in nature
to the original Constitution and By-Laws of the Civil Defense Director’s
Association of Michigan, Inc., dated September 22, 1961.
This document contains revisions of:
October 26, 1967
June 15, 1973
May 21, 1980
May 23, 1984
May 21, 1985
May 20, 1986
January 20, 1988
January 26, 1989
October 17, 1995
October 28, 1999
October 7, 2002
(October 3, 2005)
PAST PRESIDENTS of the CIVIL DEFENSE DIRECTORS
ASSOCIATION OF MICHIGAN (CDDAM) and the MICHIGAN
EMERGENCY MANAGEMENT ASSOCIATION (MEMA)
YEAR SERVED PRESIDENT AFFILIATION
1960-1961 Helen Luther Genesee County & Flint
1961-1962 Helen Luther Genesee County & Flint
1962-1963 Helen Luther Genesee County & Flint
1963-1964 Helen Luther Genesee County & Flint
1964-1965 John Flickema Muskegon County
1965-1966 Frank Ward City of Battle Creek
1966-1967 Robert Marshall Chippewa County
1967-1968 Robert Marshall Chippewa County
1968-1969 James Holcomb City of Lansing
1969-1970 James Holcomb City of Lansing
1970-1971 Paul Schaefer City of Detroit
1971-1972 Paul Schaefer City of Detroit
1972-1973 Charles Frost Clinton County
1973-1974 Walter Jones Kalamazoo County
1974-1975 Walter Jones Kalamazoo County
1975-1976 Marilyn Barclay Genesee County
1976-1977 Andrew Domson Bay County
1977-1978 Andrew Domson Bay County
1978-1979 Glen Timmer Ottawa County
1979-1980 Jack Bensley Grand Traverse County
1979-1980 Robert W. Cade Ingham County
1979-1980 Gerald Harderrg City of Dearborn
1980-1981 Nellis Riisberg Mason County
1981-1982 H.W. Thornton Kent County
1982-1983 Daniel Harsh Washtenaw County
1983-1984 Mike Gage Huron County
1984-1985 Daniel Harsh Washtenaw County
1985-1986 Richard Winsett Livingston County
1986-1987 Richard Winsett Livingston County
1987-1988 John P. Perry Macomb County
1988-1989 John H. West, Jr. Genesee County
1989-1990 Joe Corden Grand Traverse County
1990-1991 Norm Davis MichCon, Wayne County
1991-1992 Dallas Jenks Osceola County
1992-1993 Cowenda Garner Genesee County
1993-1994 Jeffrey Friedland St. Clair County
1994-1995 Jeffrey Friedland St. Clair County
1995-1996 Kathleen Simmons C.C.E.
1996-1997 J. Robert Johnson City of Sterling Hts.
1997-1998 J. Robert Johnson City of Sterling Hts.
1998-1999 Charles Seehase Macomb County
1999-2000 Steven Lehman Clinton County
2000-2001 Mitch Yudasz Monroe County
2001-2002 L. Charlene Reinsch MSP-EMD 5th District
2003 L. Charlene Reinsch MSP-EMD 5th District
Grace Ranger Genesee County
Sue Barthels Kent County
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